Safeguarding Policy

Introduction

It is the policy of Cycling Time Trials to safeguard its members, volunteers and staff from physical, sexual and emotional harm while participating in any event organised by us or
our representatives. The Company will take all reasonable steps to ensure that, through relevant procedures and training, everyone involved in any event work together in a safe environment. The main objective of Cycling Time Trials is to provide national uniformity in the conduct of events and to take any steps which may be necessary to continue the long standing aims, standards and well-being of the sport. Cycling Time Trials is involved in many different activities, but most of its events are held on the public highway. It is important that events are promoted and held in a way that is safe and promotes the well-being of both participant and organisers including volunteers.

1 Code of conduct for adults

All adults volunteering or working for Cycling Time Trials need to be aware of the impact that their behaviour has upon the participants and their families, particularly younger members. The trust required between participants and organisers, especially younger participants, is fundamental to organising safe events and should never be jeopardised.

2 As an adult working or volunteering for Cycling Time Trials, it is expected that you will always:

• Respect everyone as an individual
• Provide a good example of acceptable behaviour Respect everyone's right to personal privacy
• Be available to listen and, if necessary, refer to more appropriate help
• Be sensitive to other people's likes and dislikes
• Try to ensure that your actions cannot be misunderstood or cause offence and are acceptable within a relationship of trust
• Show understanding when dealing with sensitive issue
• Plan not to put yourself in a situation where you are alone and or isolated with a young person.
• Adhere to the Cycling Time Trials policies, which can be found on our website
• Be aware that you are accountable for your actions to the participants in events and to Cycling Time Trials

3 You must not:

• Permit abusive behaviour such as bullying, ridiculing or taunting Have inappropriate physical or verbal contact with others
• Jump to conclusions or make assumptions about others without checking facts.
• Encourage inappropriate attention – seeking behaviour such as ‘crushes’.
• Show favouritism to anyone
• Make suggestive remarks or actions, even in jest
• Deliberately place yourself or others in a compromising situation
• Believe 'it could never happen to me'.

4 Risk prevention

Cycling Time Trials is committed to ensuring its members:

• enjoy cycling and cycle racing
• perform their own personal best in events

Organisers will help ensure cycling events take place in safe environments by identifying potential hazards and concerns on any course and in any venue used. Risk can be reduced in venues by ensuring:

• Clear access
• Adequate space for activities
• Suitable facilities (changing rooms, etc)
• Security
• Fire/emergency procedures
• Identification (and recording) of existing damage to facilities
• Adequate / appropriate equipment or facilities
• Identification of existing hazards, (objects, uneven surfaces, etc.)
• Other uses of a venue

You should also check:

• Traffic/parking in the area
• Animals in adjoining fields (e.g. farm animals)
• Bodies of water (e.g. ponds, rivers, streams, etc)

5 A safe space online

• Organisers use technology increasingly to communicate with members and this brings new risks which they need to be aware of and manage in order to safeguard
  everyone.
• If via e-mail, save the message and any replies, copy another member into the e-mail
• Use appropriate language, do not use any words or phrases which could be misinterpreted
• Ensure any images you use or send are appropriate and the external hyperlinks you include do not lead to inappropriate content
• See CTT GN20 Appendix 4 - Using social networking services and social media

6 Accidents

Even in a well-run event accidents will occur. Organisers, members and participants must:

• Make sure they are aware of the policies and procedures to follow in case of accidental injury either on courses as part of the race or in other venues and circumstances
• Make sure you know who the first aiders at events are and how to contact them
• Ensure the person who is injured is kept safe and calm while help is summoned
• Ensure other members and participants are kept safe and calm and adequately supervised while the accident is being dealt with
• Ensure emergency contact details of each participant are kept available in case of accidents

7 Concerns and Disclosures

Cycling Time Trials has effective policies in place which outline how to deal with concerns and disclosures, whether from staff, volunteers, competitors, parents or from members
of the public.
Organisers and members must report any concerns about the health and safety of an individual to the CTT Safeguarding Officer. This can include changes in habits, unkempt appearance, hygiene, general behaviour, overheard conversations, etc.

If told of an incident or concern you must:

• Remain calm
• Listen carefully
• Show concern but not in a way which causes more distress
• Ask questions for clarification of what happened, e.g., Time, date etc, but do not investigate the incident / issue
• Explain who you will tell, and why
• Don't interrupt
• Don't jump to conclusions
• Don't offer instant solutions

Report the issue / incident in writing to: CTT Safeguarding, David Barry, 85 Waveley Road, Sherbourne Gardens, Coventry, CVl 3PQ, as soon as is reasonably practicable, using the Initial Issue / Concern Reporting form (CTT GN20 Appendix 1)

8 A Safe Environment

Cycling Time Trials has a Safeguarding Officer to report any issues / disclosures / concerns by sending an e-mail to: safeguarding@cyclingtimetrials.org.uk

9 Glossary of terms used

10 Legislation / Document References

Children’s Act 1989
Protection of Freedom Act 2012
General Data Protection Regulations (GDPR) 2018
CTT Entry form: Parental consent form
CTT GN18 Accident / Incident reporting
CTT GN20 Appendix 1 Initial issue / concern Reporting form
CTT GN20 Appendix 2 Photographs & Images of children
CTT GN20 Appendix 3 Defining child abuse
CTT GN20 Appendix 4 Using social networking services and social media
CTT GN20 Appendix 5 Consent form for the use of photographs or video
CTT GN20 Appendix 6 Photography accreditation
CTT GN22 Formal Risk Assessments